Sections in this article
- Join Your Meeting
- Multiple Hosts
- Entering the Meeting
-
- Changing Your Name
- Admitting Members
- Host Functions
- Change View in Meeting
- Leaving The Meeting
Join Your Meeting
When you log into you HeyPeers account you will brought to the HeyPeers homepage dashboard. You can get back to this screen at anytime on the website by clicking on the HeyPeers logo in the top left hand corner of the page.
When it is within 15 minutes of the scheduled start time of the meeting, all hosts can JOIN the meeting. When you are ready to join your meeting you can do so in 2 different locations: either from your My Meetings tab or the Organization's meeting page.
- Please note: the JOIN button will only appear when it is within 15 minutes of the start time of the meeting. Hosts will be let into the meeting space immediately after clicking to JOIN. When members click to JOIN within the 15 minute start time window, they will see a countdown until the exact start of the meeting, or they will be placed in the waiting room if that feature is enabled for the meeting.
Multiple Hosts
If you are co-hosting a meeting with one or two other peer supporters, all hosts will now enter the meeting space directly. All hosts will have full host control functions whether they are the primary or co-host listed for the meeting.
Note: If there are 3 hosts for the meeting, the meeting tile will say "Team Led." If there are 1-2 hosts for the meeting, only one host name will show up on the meeting tile preview. When you click the Details button, it will display all hosts.
Enter the Meeting
After you click to JOIN the meeting, you will be taken to a page that show the name of the meeting and shows a preview of your name. We recommend that you type in your name and add "Host" afterwards so it is clear to all meeting participants. Then click Continue to Meeting.
You will then be taken to a page that will ask Are you ready to join? On this page you verify your camera, microphone and speaker settings. See How To Join A Meeting for more technical recommendations. When you are ready, click Join.
Changing Your Name
You will then be brought into the meeting space. If you want to change your name, you can do so now before you admit members. Click on the People icon at the bottom of your screen, find your name on the right side panel and click on the three (3) dots next to your name - choose Change name. Again, we recommend adding "Host" to the end of your name.
Admitting Members to Meeting
Members will automatically start joining the meeting once it hits the start time. For example, if you entered a s the Host at 4:50pm (10 minutes early) for a 5pm meeting, once it hits 5pm, members will be able to join the meeting space.
If the waiting room is enabled, you will have to manually click on the People icon to admit members into the meeting one-by-one.
Host Functions
Once members have joined the meeting, you have host functions that you may need to use. If you click on the three (3) dots at the top right corner of a member's video tile, you will see the options to mute their microphone, turn off their camera, pin the participant (so you can always see them in your view) or remove them from the meeting.
Change View in Meeting
After entering the meeting, we recommend choosing "Speaker View" instead of the "Grid View" option. See Tips For The Best Video Meeting Experience.
Leaving The Meeting
Very important: when you are ready to end the meeting, please note that if you click LEAVE, it only closes the meeting for you. If you Leave the meeting before others, members could potentially carry on with unsupervised peer support and prevent the start of other meetings. If remove members before you leave, you must end the meeting for everyone by clicking to remove each person from the meeting individually from the People tab.