Zoom Waiting Room
As an extra security feature for meetings, the waiting room can be turned on for organizations who hold their meetings on Zoom, which prevents anyone from entering the meeting before the host(s) join.
Sections:
- What is a Waiting Room?
- Join Page - Display Name
- Post Meeting Survey Button
What is the Waiting Room?
The waiting room allows the host(s) to control when a participant joins the meeting.
The HeyPeers platform allows you to join any meeting at the scheduled meeting start time.
If, at that time, the group leader has not yet entered the meeting, you will see a Zoom pop-up dialog with the text “Please wait for the host to start the meeting.” Once the group leader enters the meeting, one of two steps will follow.
- If the waiting room has not been activated, you will be immediately brought into the meeting.
- If the waiting room has been activated, you will be brought into the virtual waiting room and will remain there until the host allows admits you into the meeting.
You see the following pop-up message while in the virtual Zoom waiting room.
Join Page - Display Name
For a meeting with the Zoom waiting room activated, you will not be able to change your display name.
Instead, you will be brought into the meeting with your first name followed by “- Participant” so that the host will be able to compare the registration list to the names appearing in the waiting room.
Once you are admitted into the meeting, you may change your display name.
From the Participants icon, if you hover over your name, a MORE button will appear that will give you the option to “Rename,” which allows you to change your display name during a meeting.
Post Meeting Survey Button
When an organization activates a post meeting survey for a Zoom meeting, a post meeting survey banner will be displayed at the top of the JOIN page. This banner explains that the join page remains open during the meeting and will ask you to return the page after your meeting to provide feedback.
Please note: the HeyPeers post meeting survey cannot be accessed from within the Zoom meeting itself, and Zoom will not automatically redirect you to the post meeting survey after the meeting.
